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Employee Responsible Use Policy

Christoval Independent School District (CISD)

Employee Responsible Use Policy


The Superintendent or designee shall develop and implement administrative regulations, guidelines, and user agreements consistent with the purpose and mission of the District and with law and policy. (CQ Local)


Availability of Access


Access to the District's electronic communications system, including the Internet, shall be made available to students and employees primarily for instructional and administrative purposes and in accordance with administrative regulations. Limited personal use of the system shall be permitted if the use:

1.     Imposes no tangible cost on the District;

2.     Does not unduly burden the District's computer or network resources; and

3.     Has no adverse effect on an employee's job performance or on a student's academic performance.

The District’s system is provided on an “as is, as available” basis. The District does not make any warranties, whether express or implied with respect to any services provided by the system(s) and any information or software contained therein. The District does not warrant that the functions or services performed by, or that the information or software contained on, the system will meet the system user’s requirements, or that the system will be uninterrupted or error-free, or that defects will be corrected.


Opinions, advice, services, and all other information expressed by system users, information providers, service providers, or other third party individuals in the system are those of the providers and not the District.


Access to the District's electronic communications system is a privilege, not a right. All users shall be required to acknowledge receipt and understanding of all administrative regulations governing use of the system and shall agree in writing to allow monitoring of their use and to comply with such regulations and guidelines. Noncompliance may result in suspension of access or termination of privileges and other disciplinary action consistent with District policies. [See DH and the Code of Ethics and Standard Practice for Texas Educators] Violations of law may result in criminal prosecution as well as disciplinary action by the District.


The District will cooperate fully with local, state, or federal officials in any investigation concerning or relating to misuse of the District’s electronic communication system(s).




Responsible Use


The Superintendent or designee shall develop and implement administrative regulations, guidelines, and user agreements, consistent with the purposes and mission of the District and with law and policy governing copyright.




Electronic mail transmissions and other use of the electronic communication system(s) by students and employees shall not be considered confidential and may be monitored at any time by designated staff to ensure appropriate use for educational or administrative purposes. All messages created, sent, or retrieved over the network are the property of the district and may be regarded as public information. Christoval ISD reserves the right to access the contents of any messages sent over its facilities if the district believes, in its sole judgment, that it has a need to do so.


Respecting Resources and Privacy:


1. Employees will not email large files (over 5MB).

2. Employees will not post chain letters or engage in “spamming”. Spamming is sending an annoying or unnecessary message to a large number of people.

3. Employees will check their e-mail frequently, delete spam or junk e-mail promptly.

4. Employees will not post private information about another person.

5. Employees will not repost a message that was received privately without obtaining permission of the person who originally sent the message.


All communications, including text and images, can be disclosed to law enforcement or other third parties without prior consent of the sender or the receiver.Your email messages are subject to open records requests and freedom of information requests as well and as such is subject to the same retention methods and schedules as paper documents. District employees are responsible for the retention of these types of emails. Professional use of email communications by District employees is expected.


Disclaimer of Liability


The District shall not be liable for the users’ inappropriate use of the District’s electronic communication resources or violations of copyright restrictions, users’ mistakes or negligence, or costs incurred by users. The District shall not be responsible for ensuring the accuracy or usability of any information found on the Internet.


The Superintendent or designee will oversee the District’s electronic communication system(s).

Oversight of the posting of official district, campus, or department materials on the District’s electronic communication system(s) will be the responsibility of the superintendent or designee.


The District’s system(s) will be used only for administrative and instructional purposes consistent with the District’s mission and goals.




Training for employees in the proper use of the system(s) will be provided. Users will be provided copies of the District’s responsible use guidelines. Training in the District’s system(s) will emphasize ethical use of the system(s) resources.


System Access


Access to the District’s electronic communication system(s) will be governed as follows:


With the approval of the superintendent or designee, users will be granted appropriate access to the District’s system(s). Any system users identified as having violated District responsible use guidelines will be subject to disciplinary action consistent with District policies and regulations.


Users must not test or attempt to compromise computer or communication system security unless specifically approved in advance and in writing by the Technology Director or the district designee. This includes, but is not limited to, equipment, servers, and personal or commercial websites.


Technology Director’s Responsibilities


The Technology Director for the electronic communication system(s) will:


1.     Be responsible for the disseminating and enforcing applicable District policies and responsible use guidelines for the District’s system(s).

2.     Ensure that all users of the District’s system(s) complete and sign an agreement to abide by District policies and administrative regulations regarding such use. All such agreements shall be kept on file by the Technology Director.

3.     Ensure that all employees supervising students who use the District’s system(s) provide training emphasizing the appropriate uses of these resources.

4.     Be authorized to monitor or examine all system(s) activities deemed appropriate to ensure proper use of the system(s).

5.     Be authorized to set limits for utilization on the system(s), as needed.

6.     Ensure that all software loaded on computers in the District is consistent with District standards and is properly licensed.

7.     Insure that the network infrastructure complies with industry standard guidelines.


Individual User Responsibilities


The following standards will apply to all users of the District’s electronic information/communications system(s). Users who violate these standards may be subject to disciplinary action in accordance with District policies and regulations:


System(s) On-Line Conduct


1.     The individual in whose name a system account is issued will be responsible at all times for its proper use.

2.     The system(s) may not be used for illegal purposes, in support of illegal activities, or for any other activity prohibited by District Policy.

3.     System users may not use another person’s ID or password.

4.     System users shall maintain electronic information in accordance with established guidelines.

5.     System users shall lock computer workstations when away from their desks for an extended period of time.

6.     System users may not distribute personal information about themselves or others by means of the electronic communication system.

7.     System users must purge electronic mail in accordance with established retention guidelines.

8.     System users may not redistribute copyrighted programs or data except with the written permission of the copyright holder or designee. Such permission must be specified in the document or must be obtained directly from the copyright holder or designee in accordance with applicable copyright laws, District policy, and administrative regulations.

9.     System users may not download or install software programs to District computers. All software purchases and installations should be coordinated by the Technology Director.

10.   System users may not send or post messages that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal.

11.   System users may not purposefully access materials that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal.

12.   System users should be mindful that use of school-related electronic mail addresses might cause some recipients or other readers of that mail to assume they represent the district or school, whether or not that was the user’s intention.

13.   System users may not waste District resources related to the electronic communications system.

14.   System users may not gain unauthorized access to resources or information.

15.   System users are responsible for monitoring their students’ use of the Internet in classrooms activities as well as computer labs and libraries to ensure student safety and appropriate usage.




The confidentiality and integrity of data stored on district computer systems must be protected by access controls to ensure that only authorized employees have access. This access shall be restricted to only those capabilities that are appropriate to each employee’s job duties.


Passwords for all systems are subject to the following rules:


1.   Passwords should not be shared with anyone else.

2.   Passwords should not be given to others to use for temporary system access. Call the Technology Director, and a temporary account will be created instead.

3.   Passwords should be at least 6 characters long and should contain letters, numbers, and/or symbols. Passwords should not be your name, username, address, date of birth, nickname, or any term that could easily be guessed.

4.   Passwords should not be displayed or concealed on your workspace. Employees are accountable and legally responsible for any computer actions and misuse of data using ID’s and passwords they are assigned.


Users who violate these standards may be subject to disciplinary action in accordance with District policy and/or legal actions.


Forgery Prohibited


Forgery or attempted forgery of electronic mail messages is prohibited. Attempts to read, delete, copy, or modify the electronic mail of other system users or deliberate interference with the ability of other system users to send/receive electronic mail, or the use of another person’s user ID and/or password is prohibited.


Computer Viruses


Computer viruses are programs designed to make unauthorized changes to programs and data. These viruses may impair computer operation, corrupt data, or physically damage computer systems. Anti-virus software is installed on computers attached to the District’s Local Area Network (LAN). To ensure protection against viruses on district computers, anti-virus software has been installed on these computers. Additionally, the computers’ memory, programs and data, should be scanned regularly.


Employee responsibilities:


1.     Employees shall not knowingly introduce a computer virus into district computers.

2.     Employees shall not load diskettes of unknown origin.

3.     Incoming diskettes shall be scanned for viruses before they are used on district computers.

4.     Any employee who suspects that his/her workstation has been infected by a virus shall IMMEDIATELY POWER OFF the workstation and notify the Technology Director.


Information Content/Third-party Supplied Information


System users with access to the district’s system should be aware that use of the system may provide access to other electronic communications systems in the global electronic network that may contain inaccurate and/or objectionable material.


An employee knowingly bringing prohibited materials into the school’s electronic environment will be subject to disciplinary action I accordance with District policies. [See DH]


Network Etiquette


System users are expected to observe the following network etiquette:

1.     Be polite; messages typed in capital letters are the computer equivalent of shouting and are considered rude.

2.     Use appropriate language; swearing, vulgarity, ethnic or racial slurs, and any other inflammatory language are prohibited.

3.     Pretending to be someone else when sending/receiving messages are considered inappropriate.

4.     Transmitting obscene messages or pictures is prohibited.

5.     Using the network in such a way that would disrupt the use of the network by other users is prohibited. Perpetuating chain e-mail letters or their equivalents is strictly prohibited. Chain e-mail letters are defined as:


Any frequently forwarded email. Some links may be postings on USENET news groups or mailing lists. A chain email may reference a WWW page, or derive from one.



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